TERMS AND CONDITIONS
These terms and conditions (Agreement) refer to the contract between Joan Hayden and the Parents in respect of the guardianship for your child.
You bestow upon the guardian Joan Hayden the right to act in loco parentis in any situation, particularly in emergencies including the signing of permission for medical/surgical treatment.
Guardianship Responsibilities
Joan Hayden accepts responsibility for the guardianship of your child on the understanding that all pertinent information about your child has been revealed and your child will comply with the requirements of my guardianship service.
Should your child be suspended or expelled from school Joan Hayden will continue to provide the guardianship service subject to sufficient funds being held to cover additional expenditure. In the case of insufficient funds immediate payment will be required to secure the service continuation.
Joan Hayden will undertake all reasonable care to protect your child's rights and to inform you of any circumstances, which may adversely affect them.
Joan Hayden will endeavour to exercise the same duty of care as a responsible parent would in relation to their child. The amount of independence allowed will dependent on the age and personality of your child. Any specific restriction you wish to be placed on your child should be given in writing. There may be occasions when your written consent is required to a particular arrangement.
The guardianship agreement authorises Joan Hayden to agree to any emergency medical or dental treatment, as deemed necessary. This right will only be exercised if your prior consent has not been possible.
Parents Responsibilities
You must reveal all pertinent information abut your child such as any medical history, record of misconduct, legal matters, or any family circumstances which may affect your child's welfare, happiness, health or security.
You are required to provide copies on any important correspondence between you and the school, including a completed school medical form.
You must notify Joan Hayden immediately in writing of any change in your contact details and in your circumstances or any information, which would assist in her caring effectively and responsibly for your child. This includes any change in your contact details. Joan Hayden cannot be held responsible for being unable to contact you on the telephone numbers and the addresses supplied by you, which are incorrect.
You must inform Joan Hayden in writing if you wish to withhold your consent to your child participating in any contact sports or other physical activities, which may result in some form of physical injury.
You are responsible for
- Ensuring that appropriate insurance cover is arranged for your child, e.g. medical, travel, sickness and personal injury and providing a copy of same to Joan Hayden.
- Informing Joan Hayden directly about any concerns about your child's welfare or safety you may have so that appropriate action can be taken
- Ensuring that your that your child is receptive to guidance, and that the child accepts the responsibility of Joan Hayden, and the school to act in the best interest of the child's education and welfare. The following rules must be reasonably understood and adhered to:
- It is obligatory to comply with the rules of the school and the Headteacher.
- It is not permitted for a student to travel independently without prior permission
- United Kingdom laws must be obeyed, especially regarding alcohol tobacco and drugs.
A child may be expelled from guardianship for serious or continual misconduct, particularly where such behaviour prejudices the safety or progress of other children or brings the school into disrepute.
Any suspension of the guardianship service means that Joan Hayden relinquishes all legal liability, including the responsibility for any practical arrangement during any period of such suspension.
Fees
You are liable to pay the full first terms fee upon the signing if this registration form.
You are jointly responsible with any person or organisation appointed by you in writing are for payment of fees including the guardianship fee, registration fee, expense deposit.
Registration Fee
The Registration Fee is a one "off fee", which is not refundable and must be sent together with the completed application form.
Guardianship Fee
This fee constitutes the remuneration either termly or annually for Joan Hayden's guardianship service and does not cover additional expenses such as UK travel, accommodation outside the school, pocket money, mobile phone and airplane tickets.
Expense Deposit
The Expense Deposit is an amount to paid at the beginning of every term to cover your child's pocket money, mobile phone, airplane tickets, and additional travel. It is monitored regularly and should be maintained at the level proportionate to the expenditure incurred by your child for each term.
Payment of Fees
All invoices must be settled in full one month before the start of every term. Late payment charge of £150 will automatically apply whenever an invoice is not paid by the stipulated time.
All invoices relating to Travel and Expense Deposit must be settled within two weeks of issue of invoice.
At the end of the guardianship term any unspent funds are fully refundable on written request from you. Once you have accepted my terms and paid the invoices, Joan Hayden is unable to refund any part of the Guardianship Fee, whether or not the service is taken up.
Should your child not use my service for some time, be it for personal or medical reason, any refund will be at my absolute discretion.
Termination of Guardianship Contract
To withdraw your child from the guardianship agreement one full terms notice is required in writing. A terms notice means notice given before the first day of term as defined by the school and expiring at the end of a term.
If insufficient notice has been given a terms fees in lieu of notice will payable.
Acceptance of Guardianship
I have read and accept the terms and conditions above and request that you undertake guardianship of my child.
Name ...................................................................................................
We wish the guardianship arrangement to start as of .........................
Signed (Parent - Father) ....................................... Date ....................
Print Name ..........................................................................................
Signed (Parent - Mother) ..................................... Date ......................
Print Name ..........................................................................................
Letter of Consent
To whom this may concern
Re Student's name .............................................................................
I herby appoint JOAN HAYDEN to act as guardian in respect of the pastoral, education and physical welfare of my child. JOAN HAYDEN has my full permission to consent to medical treatment as is thought proper and necessary in the event of an emergency and on the advice of suitably qualified medical personnel;
Signed (Parent - Father) ....................................... Date .........................
Print Name ...............................................................................................
Signed (Parent - Mother) ...................................... Date .........................
Print Name ..........................................................................................